Highlights

• Big changes to activity and inactivity
• Fixed bug preventing Housing Loss Prevention subsidies from being edited or deleted

What's Different

Activity and Inactivity

• The clients state will now be based on the date an activity took place as opposed to when it was entered in HIFIS.

• The following actions now consitute Activity: Adding a new appointments record; Adding a new consent record; and Adding a new turn away record.
• Cases and housing placement records will maintain a client’s active status as long as they remain open.
• The following actions no longer count as Activity: Adding a comment to a case management record; Adding a session to a case management record; Adding a follow-up to a housing placement record; Adding a placement attempt to a housing placement record.
• The inactivity threshold is now set and locked at 90 days.
• The Inactivity Threshold field has been removed from the cluster settings.
• All client activity records have been recalculated to align with the new 90-day inactivity threshold.

Application Settings

• Resolved an issue where newly entered attestation messages were not saving properly.

• Update labels in the cluster settings

Case Management

• Added "Referred From" and "Referred To" fields

Clients

• Added functionality to ensure a merge comment is left on the remaining client after a merge.
• Fixed an issue that prevented clients aged 50-62 from being flagged as veterans.

Consent

• Enabled editing or removal of the Consent End Date for the "Declined - Anonymous" Consent Type.
• Resolved an issue where clients with expired consent were not exposed to the cluster.

Data Export

• The Client State and the associated Date of Change are now exported with client records.
• Corrected an issue where some fields displayed "Select an Option" as a value.

Directory of Services

• Fixed an issue where international addresses were not displayed when viewing a record.

Diversion

• Fixed an issue where workflow diversion attempts did not appear in the Client Activity Log.
• Improved the alignment consistency of the workflow diversion form.

Encampments

• Addressed an error that occurred when the description contained more than one line.

Group Activities

• Added an error message when assigning a client with an active service restriction to a group activity.

Housing History

• Fixed an issue where deleting a Housing History record left orphaned records.

Housing Loss Prevention

• Users can now delete subsidies from Housing Loss Prevention records.

Housing Placement

• Added "Referred From" and "Referred To" fields

PIT Count

• The latest versions of the VI-SPDAT are now used for Registry Week.
• Fixed an issue where switching from English to French in the scrolling version deleted numerical values.
• Corrected alignment issues in the Event Details page.
• Fixed an issue in Question 1b, where users were not allowed to select an option.
• Properly organized the values in Question 13.
• Resolved an issue where selecting a community deleted other responses in Question 8.

Reports

• Removed the dependency on hifis.ca from the Report module.

Turnaways

• Fixed an issue where Turnaways Client Service was not updating in the database.

Users

• Added an attachment feature for HIFIS user files to allow better file management.
• Resolved an issue where multiple volunteers could not be added using the Excel template.
• Users with the "Get new reports" right can no longer view custom reports from other Service Providers.

Known Issues

Highlights

• New Veteran Summary form
• Updated PiT Count module with 2024 version of the survey

What's Different

Application Settings

• Introduced a configuration option to prompt users for attestation after a specified period of time.

Assessments

• Updated headers and tool tips for SPDAT/VI-SPDAT assessments.
• Moved question 9 and 10 of the VI-SPDAT Family V3 survey to the correct category.

Bulletins

• Corrected pagination implementation for bulletins on the domain side.

Case Management

• Added "Case Worker" to filter options.
• Added pagination to the case management sessions list for improved navigation performance.

Clients

• Resolved rendering inconsistency for apostrophes in HIFIS name fields in client vitals.
• Fixed issues with duplicate “unknown” housing statuses.

• Fixed the “Display Client Vitals” right being associated to the wrong right.

• Resolved issue where client search was not generating expected results.

• Fixed Alias 2 field not being searchable.
• Improved performance for Client Search by optimizing Racial Identity handling.
• Added an option to divert a client after their file has been created.

Coordinated Access

• Reduced the number of decimal places in percentage housing history to two.
• Missing data points now appear as "0" or "unknown".
• Added a new rights option to allow users to access the Coordinated Access Summary.

Diversion

• Added the ability to return the diversion workflow instructions to the default text.
• Added Diversion to the list of activities.

• Added a "Housed Safely" question to page 3 of the diversion workflow.

• Added the ability to create a new person (People) from the diversion form.
• Added Housing History preview to the standard Diversion form.
• Diversion records are now listed when a family member has been added to the diversion form.
• Fixed date fields in HIFIS_Services to correctly use the diversion record date instead of the created date.

Encampments

• Resolved issue where the number of anonymous clients resets after editing an encampment.
• Fixed 'Anonymous Clients' label being covered by the associated field.

Group Activities

• Included group activities in the client activity log.

Incidents

• Added the ability to delete documents in incident records.

Look-up Tables

• Updated look-up values to align with the Homelessness Glossary for Communities terminology.
• Added "Dosage Type" to the list of look-up tables to allow uses to customize the values.

Medication Dispensing

• Changed 'Pill Count' label to 'Unit Count' to accommodate different types of medication.
• Allowed medication dispensing for clients that aren't admitted to a Service Provider. Note: Only the service provider who is the owner of the medication record will be able to dispense medication to a client.

Outreach

• Added a filter to view outreach service records within a specific time frame.
• Introduced a non-map view for locations attached to outreach services.

PiT Count

• Updated the PiT Count module with the 2024 version of the survey.
• Added validation to Question 3 of the survey to screen out respondents below the age of 13.
• Limited possible answers for Question 7 based on the response to Question 6.
• Introduced an "Abandoned" button to the Data Entry Survey.
• Added “Enumeration” as a value in the "Reason for Abandoned Survey" table.

Questionnaires

• Exported questionnaires now validate null values in answered questions.

Reservations

• Added proper validation for blank date and time fields when creating a reservation.

Service Provider

• Created a new table to record changes to Service Provider details.
• Implemented restrictions to limit user access rights when creating a new service provider.
• Corrected parent Service Provider list display when editing settings of a Service Provider outside the current cluster.

Service Restriction

• Fixed the sorting feature for the "Reason for Restriction" column in the Service Restriction list.

System

• Province and city information is no longer mandatory for addresses outside Canada.
• Updated the DateGreaterThan validation message for clarity.
• Aligned HIFIS logo properly on all window sizes.

• Fixed incorrect link in the Housing History out-of-date banner.

Turnaways

• Ensured turn aways list shows records when a client is added as a family member.

Users

• Fixed the Quick Access Button functionality in the new HIFIS update.
• Corrected the password reset URL to include the missing prefix.

Veteran

• Updated the Veteran module to allow for better data capturing.
• Added a "Referred to VAC" date field in the Veteran Summary form.

Database Changes

New Tables:

• HIFIS_OrganizationDetailsChanges
• HIFIS_OrganizationDetails_FieldTypes
• HIFIS_VeteransSummary
• HIFIS_VeteranStatusVerificationTypes
• HIFIS_VeteranStatusVerificationTypes_SP
• HIFIS_ReferredVACClientTypes
• HIFIS_ExistingVACClientTypes

Known Issues

Bug Fixes

ACRE Consulting's Summary

Fixes the biggest issue impacting users. Green light to deploy. Biggest outstanding issue is client search not functioning as expected.

Bug Fixes

ACRE Consulting's Summary

A lot of issuse with 4.0.60.1 are addressed in this update, but a small number of issues were created. It's almost there! Hold off until the remaining major bugs are addressed.

Highlights

• Fixed issue displaying housing status records multiple times
• Historical chronicity information is now stored properly in the database
• Fixed rights issues linked to the diversion form

What's Different

Administration

• Fixed error message when a user attempts to delete a Diversion record using the Client Service Delete module.

• The header on the Diversion Workflow steps has been translated when using HIFIS in French.
• Merging clients no longer results in an error

Admissions

• Fixed bug where users were not able to reserve beds that are currently being used.
• Fixed bug where users were not able to deactivate a room.
• Users can now add a Diversion Attempt from the Admissions module (Front Desk and Client Management menu).

Assessments

• The scorecard and the administration section of the VI-SPDAT v3 Adult, v3 Family, and v2 Youth are now in the same order as the survey.
• Fixed bug where if your first response to a new VI-SPDAT assessment, after filling out the administration section, is to “Refuse” a question, then an error message would appear.
• When editing a VAT record, the “File on Record” field has been fixed to be properly aligned.

Case Management

• Fixed issue where users could not close cases.

Client Details

• Client’s details page now has a matching header. Client - Vitals --> Client - Details
• The “Date of Death” field has been fixed and no longer appears as a dropdown field.

• The “Private Service Provider” label now appears as “Fournisseur de services privé” in the client tombstone when using HIFIS in French.

Coordinated Access

• Fixed issue where if there were housing records that started over 30 days ago, and ran into the “Last 30 Days”, they were not counted towards a client’s percentage housing completed statistics. Housing Records

Diversion

• Clients with a recent diversion attempt will now have an alert on their profile, similar to a service restriction alert.
• Users can now add a housing history record to a client’s diversion record, regardless of whether they were housed safely the night before.
• Here's what the official release notes say:
• Edit Diversion screen is now the same for form and workflow

• HIFIS_Services now has an end date for Diversions with Goods & Services attached

• Fixed bug where the “Client Information” and “Client Management” options no longer appeared when a user was on a client’s diversion list.
• Users are no longer able to access modules they do not have the proper rights to from the Diversion forms.
• The “Scheduled Follow-Up” field in the Workflow version of the diversion form is no longer mandatory.

• Users who are editing a diversion record can now cancel the process without changing the status to “Abandoned”.

• Users can now add Goods and Services in the diversion form when the program field is mandatory.

Encampments & Outreach

• Added Bing key to viewbag on all pages to remove message requesting credentials when using the map view.
• Fixed issue with outreach capable services always creating address relations in the database.

• The Outreach module now only displays records associated to the Service Provider you are currently logged into.

Housing Status & Chronicity

• Fixed issue where a new entry was added everyday for the client’s housing status in the client’s vitals history.

• When you delete a client’s Housing History record, if there are no other records in their file, the housing status will now change back to “Unknown”.
• A historical record of a client’s chronicity information is now properly recorded and stored in the database.

Landlords

• Reintroduced the Geo Region and City filters to the filter options menu.

PiT Count

• Changed the naming of COH/COH CORE questions to Optional questions when setting up a PiT Event.
• When adding local questions, if you create a single or multi selection question and use the same response in 2 or more questions, the response will now appear for all questions it is assigned to, instead of only the original.
• The PiT Survey will now only accept integers (non-fractional numbers) in fields that only accept numerical values.
• Updated export files to match the 2024 version of the Poin-in-Time (PiT) Count Survey.
• When users create a local question and select the “Yes/No” type, the question now will have the same type of available responses as the Core survey.

Programs

• Fixed bug where inactive programs without an end date were not appearing in the inactive tab.

Service Restrictions

• Fixed issue where if a Service Provider had too many service restrictions, the page failed to load and returned an error if they selected to view “All”.

System

• User can now change the language of the End-User License Agreement (EULA) when accessing HIFIS for the first time.
• When viewing the “Bed Count History” tab on the Data Export, the page now properly shows the number of entries, instead of “Showing 0 to 0 entries”.

Users & Rights

• Users who don’t have the right to edit or view the Workflow steps no longer see these actions.

• Reorganized the SPDAT/VI-SPDAT rights tree and removed duplicates.

• Reintroduced the “Add PiT Volunteer” button from the User list page.
• Removed the ability of non-admin users to clone Admin user rights.
• Updated Goods and Services rights labels to be more accurate. Previously, Services were described as "Activities"

Database Changes

New tables:

• HIFIS_BedCountHistory
• HIFIS_Client_RacialIdentities
• HIFIS_ClientRacialIdentityTypes
• HIFIS_Clients_Diversions
• HIFIS_DiversionDestinationTypes
• HIFIS_DiversionDestinationTypes_SP
• HIFIS_Diversions
• HIFIS_DiversionStatusTypes
• HIFIS_DiversionStatusTypes_SP
• HIFIS_DiversionWorkFlowSteps
• HIFIS_EncampmentLocationTypes
• HIFIS_EncampmentLocationTypes_SP
• HIFIS_Encampments
• HIFIS_Encampments_Clients
• HIFIS_ReasonForDisbandedTypes
• HIFIS_ReasonForDisbandedTypes_SP
• HIFIS_SPDAT_HousingYouthv2Types
• HIFIS_SPDAT_YesNoNATypes
• Chronic homelessness is now stored in HIFIS_ClientHistoryChanges.FieldTypeID = 18 instead of 17

Known Issues

ACRE Consulting's Summary 🙄

The first major release in 3 years brings lots of new features all at the same time, which is a mixed blessing. This version seems like there was too much crammed in and there was a rush to get to the finish line. A lack of testing shows. Our recommendation: do not deploy until important bugs are fixed.

Highlights

• Diversion Module: A new module that allows for communities to record and track diversion efforts.
• Outreach & Encampment: The ability to geographically tag services and group activities and view records on a map.
• Racial Identity Question: New mandatory racial identity question added to the client vitals.
• Updated VI-SPDAT Assessments: Included in the release and the latest version of the VI-SPDAT assessments.

New Features & Major Changes

Diversion Module

Version 4.0.60.1 introduces a new Diversion module to HIFIS communities. This dedicated section within HIFIS enables users to easily log diversion attempts and seamlessly document their outcomes directly within the application. With this feature, users can easily save diversion records, monitor progress, and make necessary edits or deletions as required.

Key Features:

• Users can choose between the full form or use a work flow approach to enter diversion records.
• Diversion records can be created and accessed directly from a client’s file
• Anonymous diversion attempts can be entered (Only accessible from the form version)
• New Look-up Table: Diversion Status Type – Allows the user to add and remove values for the “Diversion Status” field
• New Look-up Table: Expected Diversion Destination – Allows the user to update the default instructions for the diversion workflow.

Outreach & Encampments

Outreach features have now been added to enable HIFIS communities to record encampments across their community. Users will also be able to track service and group activities that happen during community outreach.

Key Features:

• New Outreach module is accessible from the Front Desk tab.
• Users can enter encampments using geographic locations that can be viewed using Bing Maps.
• Services form now allow users to add geographic locations.
• Group activities form now allow users to add geographic locations.
• Services and group activities tagged with geographic locations become visualized on Bing Maps within the Outreach module.
• Tag geographic locations with the flexibility of using location services on your mobile device, pinpointing locations on Bing Maps, or manually entering coordinates.

Racial Identity Question

Version 4.0.60.1 introduces a mandatory default racial identity question. For existing clients, a placeholder response will be automatically added, along with a notification in their file indicating the need for vital updates. Please note that this look-up table is not user-editable or adjustable by HIFIS administrators.

What's Different

Admissions

• Fixed an issue where future bookings were blocking live admission.
• The “Reservation Status” field no longer appears when creating a new reservation.

• Users can now reserve a bed even if it is currently being used.
• Hovering over a booked bed will no longer display the date twice in the Date and Time field.

• The "Effective Date" on Beds field is now translated when using HIFIS in French.
• Added a “Reason for Bookout” field to the block operation form for improved tracking.

Assessments

• Added VI-SPDAT v2 - Youth assessment
• Added VI-SPDAT v3 - Family assessment
• Added VI-SPDAT v3 - Single Adult assessment [feedback: 163516]

• Resolved the issue where the VAT form would process non-stop when entering client and case worker names.
• Fixed the missing description error message appearing on VI-SPDAT when a description is provided.

Clients

• Racial Identity field on Client Vitals
• A summary of Coordinated Access data points is now available.
• Added "Chronically Homeless" row in the client tombstone.
• Paginated custom tables to allow for faster loading.
• Housing Status now displays clients currently being housed in a Public Institution
• Users can now remove Housing History fields when creating a client.
• Fixed the filter when viewing admission record from the client’s profile.

Consent

• Users can open attachments under Explicit + CA without issues.

Coordinated Access

• Updated labels on the coordinated access export
• Users can now access client profiles from the Coordinated Access module
• Coordinated Access now includes Public Institution housing type on the Coordinated Access List.

Data Export

Added four fields to the list of data exported to Reaching Home:

• Bed Count: The number of available beds, if any, associated with the service;
• Overflow: The number of overflow beds, if any, associated with the service provider;
• Activity Status: The activity status of the service provider (inactive, active);
• Date and Time Modified: The date and time that service provider information was updated.

Documents

• The correct date for barcodes and consent documents now appear. [feedback: 163543]

Family

• Fixed an issue in the Family Module where users were unable to use the "Create and Add member" option.
• The delete button for the family head now has a tooltip for improved usability.

Goods & Services

• Fixed the “ Error Object Reference Not Set” message when attempting to edit a record.
• Fixed an issue where values matching would disappear from the goods field.

Housing Continuum

• Added "Public Institution" as a new category in the Housing Continuum.
• Users can update the Public Institutions housing category to appear as Housed or Homeless.

Housing History

• The Housing type column now matches the Service Provider type of the shelter a client is booked into.

Housing Loss Prevention

• Added the ability to edit and delete Housing Loss Prevention.

Housing Placement

• Added the ability to edit and delete Housing Placement.

Look-Up Tables

• “Waiting Request Status” values no longer remain in the dropdown field after unsubscribing to them.
• Updated and added new default values in the Gender table. Added: Two-Spirit, Trans Woman, Trans Man, Non-Binary (Genderqueer); Removed: Transgender; Updated: Other --> Other (Not Listed), Unknown --> Don't Know, Undeclared / Refused --> Decline to Answer

PiT Count

• Updated the Point-in-Time Count module to display the 2024 version of the survey.

Reports

• The Geographic Region field in custom reports now display custom values as well as default look-up values.
• After downloading a new report, the report edit page is displayed.
• Default INFC reports now use translated labels.
• Non-admin users can now download reports from the marketplace.

• Updated the title of the Case Management report.
• Versioning compare now works correctly within the same database Version.

Rights

• Removed unused rights from the rights template: Duplicate Displayed Transaction, Jump to a Family Member

Service Restrictions

• Service Restrictions now correctly load the page when the filter is set to "All".

Storage

• Added a “Storage Outcome” field to the storage form.

System

• The 2023 version of the End User License Agreement (EULA) is now added to HIFIS.
• The EULA no longer appears for every new user. It will only be displayed when logging into HIFIS for the first time.
• HIFIS footer has been updated with new and functional links.

Known Issues

• Fixing bug 633405 cause some display issues on the Service Restrictions list. This will be resolved in an upcoming update.
• Fixing bug 711902 caused that the user may remain on the “Rooms and Beds” page after reserving a bed for a client. Workaround: The form saves properly, simply exit the form or refresh the page.

Highlights

• French translation of all SPDAT assessments: Updated and translated the text for all of the SPDAT assessments in HIFIS.
• Code optimization: Improvements to the performance of the user list and the coordinated access module.
• 15 Minor changes and 32 bug fixes.

What's Different

Admissions

• Fixed inconsistent spacing and alignments in the admissions list.
• User can now create a historical stay for a client that is currently booked in.
• Fixed the bed availability details button.
• Fixed the bed availability not displaying properly when using geographic regions filter.
• Users can now reserve beds that are currently in use.
• Fixed the “Back” button producing an error when an apostrophe is included in a room name.
• The room and bed name for hidden service providers are no longer visible in the client’s profile.

Audit Log

• Watch concerns records now appear in the client activity log.

Case Management

• Fixed the display form for closed case management records that have no end date.

Clients

• A client’s date of birth can no longer be the same as the date their profile was created.

Consent

• HIFIS now validates consents for family members that are added to a form.

Coordinated Access

• Optimized the Coordinated Access module to reduce loading time.

Custom Tables

• The people field now displays values when viewing a custom table.
• The sorting order of custom table values are sorted properly in the display view.

Family

• Fixed the family head field displaying former family heads in the results
• Fixed issue where client under the minimum age can be selected as a family head.

Goods & Services

• Fixed program tags not deleting from goods and services records.

Housing

• Fixed housing unit fields being linked to the housing history form when these fields are mandatory.
• Fixed hidden service provider information appearing from the housing history module
• Features now appear when viewing the housing unit list.
• Fixed the housing unit addresses filter field, it now works in combination with the other filter options.
• Housing loss prevention records no longer generate an error that a value is missing in the “PlacementStatus” table.

Look-up Tables

• Added the following communities to the list of cities in HIFIS: Fort Fitzgerald, Janvier/Chard, Draper, Gregoire Lake Estates, Saprae Creek Estates

PIT Count

• Removed the Question Template sub-module.

Rights

• Updated the admin user account rights to ensure it is targeting all of the rights in HIFIS.

• Removed “On the Fly” rights from the user rights list.
• The bulletin board can now only be seen for users with the appropriate rights.
• Removed the connection between the “Access archived client information” right and the admissions short cut in a client’s file.

SPDAT & VI-SPDAT

• Translated and corrected typos for the: SPDAT Adult Version 3, SPDAT Adult Version 4, SPDAT Family Version 1, SPDAT Family Version 2, SPDAT Youth Version 1, VI-SPDAT Adult Version 1, VI-SPDAT Adult Version 2, VI-SPDAT Family Version 1, VI-SPDAT Family Version 2, VI-SPDAT Youth Version 1

System

• A custom error message now appears when a user unsuccessfully attempts to log in rapidly.
• Fixed the service provider change shortcut; users can now attempt to log in again if they enter the wrong account credentials without generating an error message.
• Fixed the change password function; removed the error and users can now change their password on their own.
• Fixed issue with inactive clients from other clusters appearing when searching clients when entering a record.
• Fixed the username field clearing when entering the wrong credentials on the log in page.
• The “DateCreated” field for the “HIFIS_Comments” table now records the time correctly.
• Removed the question mark “<?> “ that appears for certain characters when using HIFIS in French.

Users

• Optimized the user list page to reduce loading time.
• Added additional filtering functionalities to the user list page.

Highlights

• Code refactoring to improve the performance of the Coordinated Access and Admissions modules.
• Validation rules added to improve data accuracy.

What's Different

Admissions

• Code refactoring performed in the Admissions module.

Appointments

• Fixed clients from other clusters appearing in the "With" field.

Application Settings

• Removed dependency between the Application Settings module and HIFIS.ca This will allow users to continue using the Application Settings module even if communication with HIFIS.ca cannot be established.

Case Management

• Multiple attachments can be added to a record at once.

Clients

• Added a validation rule to the Veteran Status field. Only clients who are 16 years of age or older can have a relevant Veteran status. Clients 15 and younger are automatically recorded as "Not a Veteran".
• Users who add new clients are asked to confirm the clients age if they are 85 years of age or older.
• The client list page shows active clients by default when producing initial results. Client List Columns on the client list page can be sorted.
• Clients remain active while they are booked into a shelter.
• Fixed the Client Vitals History log not recording changes from the Veteran module.

Client Service Delete

• Users can now delete a housing loss prevention record.

Consent

• Multiple attachments can be added to a record at once.
• Coordinated Access + Explicit consent type is now available as a bundle in the Consent module.

• Fixed clients appearing across the cluster once their declined-anonymous consent expired.

Coordinated Access

• Code refactoring performed in the Coordinated Access module.
• Fixed clients appearing multiple times on the Unique Identifier List if they have duplicate income amounts across multiple records.

• Fixed clients appearing multiple times on the Unique Identifier List due to housing placement, service restriction and household records.

Documents

• Multiple attachments can be added to a record at once.

Family

• Clients associated to another service provider with declined consent now appear as “Hidden Client” in the Family module.

Financial Profile

• Added a validation rule to the following income type: Aboriginal Band Council. Only clients who identify as Indigenous can be tagged with this income type.
• Added a validation rule to the following income type: Canada Pension Plan (CPP) and Old Age Security. Only clients 60 years of age or older can be tagged with these income types.

Food Bank

• Fixed the form to allow the creation of new food bank records when accessing it via the Front Desk.

Help

• Fixed grey "Get Help" icon that produced an error message.

Housing History, Housing Placement, Housing Loss Prevention

• "Landlord" field added to the housing history form Users can now add, remove or change the landlord for housing records.
• Fixed the "Next Follow up" date field not remaining mandatory when trying to edit a housing loss prevention record.
• Fixed housing loss prevention records not updating the move in date when editing the information under housing history.

Housing Unit

• Fixed user rights for housing units. Users no longer see the buttons for actions they do not have the rights to for other service providers.

Incident

• Fixed incident records allowing clients to be both involved and a witness to an incident.

Look Up Table

• Removed "HPS" (Homelessness Partnering Strategy) in the "Program" look up table and replaced it with the current program name RH (Reaching Home).
• Added a new look up value in the Income table: English: Other Canada Pension Plan Benefits, French: Autres prestations du régime de pensions du Canada

Mandatories

• The "Treaty Number" and "Home Reserve" fields can now be disabled or tagged as mandatory.

Pit Count

• Fixed COH questions not deactivating properly when removing question from the PiT Count survey.
• Fixed PiT Count export list not loading when an old export exists.

Questionnaire

• Fixed and added missing "Delete" action. Users can now delete questions from a questionnaire. Note: Only questions that have not answered can be deleted.

Reports

• Removed dependency between the Reports module and HIFIS.ca This will allow users to continue using the reports module even if communication with HIFIS.ca cannot be established.

Rights

• Fixed "List Stay Records" right, users without the appropriate right can no longer see stays from other service providers.
• Replaced "HIFIS" with "SISA" in the rights tree when using HIFIS in French.

Rooms and Beds

• Fixed the form to add new beds; leaving the "Additional Beds to add" field empty does not prevent the creation of a single bed.

Service Provider

• Added validation to prevent duplicate service provider names on the same HIFIS site.

Service Restriction

• Fixed the missing delete action on the service restriction list on the front desk.

System

• Refactoring JavaScript to be more general and robust for future development.
• Added security directives to web config template to tighten up security according to best practice.
• Fixed the elmah log displaying password inputs.

Users

• Added a proper error message when attempting to clone a user with an existing username.

Highlights

• User cloning: New user accounts can be created based on a similar user already in HIFIS
• Consent: Declined consent can be applied again once it expires

What's Different

Clients Vitals

• Added sorting function on the client vital history page.

Conflicts

• Fixed conflicts not appearing on the aggressor’s profile.

Consent

• Users can now add another declined-anonymous consent record to a client’s file. Note: The declined consent can only be re-applied to client records that have never accepted the explicit consent or inherited consent

• Coordinated Access consent is now available right after client creation

Coordinated Access

• The “Days in lifetime” column now counts shelter stays for clients that have a housing status of “transitional”.

• The Unique Identifier List now ignores the “Unknown” housing status when calculating if a client is in their first episode of homelessness.

Family

• Added delete function to remove clients from a family.

Health Information

• Fixed delete diet right; delete action now available for dietary requirements.

Housing History

• Follow-ups tab now displays follow-up dates for housing loss prevention records as well.

Housing Loss Prevention

• Fixed filter on the housing loss prevention list. Users can now filter based on status and time range.

Housing Placement

• First scheduled follow up date now calculates based on the “Date Moved In” instead of the actual date.

Housing Placement

• Securing housing and moving into housing now changes the client state to “Active”
• Users can now edit the housing secured date as well as the move in date for a housing placement

Identification

• Added “Expiry Date” field for identifications.

Incidents

• The attachment field is no longer available when disabled in the Service Provider settings.

Look-up Tables

• Fixed custom “Case State” values not allowing users to enter an end date to case management records.

Medication Dispensing

• Fixed “Dispensed by” field; users can now select their name when dispending medication
• Medication can now be dispensed on the day the client was booked in

PiT Count

• Fixed response disappearing when returning to an old question when using the paging survey
• Additional validation added to remove duplicate custom responses
• Fixed action buttons appearing for users that do not have the appropriate rights

Reports

• Fixed the "City (Last Known)" column in the Unique Identifier List report. Report now pulls data from the city of the current service provider or the most recent housing history record.

Users

• Added a cloning feature in the Users module. HIFIS copies the following fields over when cloning the new user: Service Providers, Default Service Provider, Report Categories, Roles, User Rights

Various Factors

• Fixed “content failed to load” error when trying to display a “life event record”.

Highlights

• The Point-in-Time (PiT) Count Module: reactivation of the optional brain injury question and new validation process to avoid duplicate survey numbers
• Unique identifier list: addition of columns to the export and new filter options in the module
• Improved translation: revision and updates to reflect proper French translation across HIFIS

What's Different

Application settings

• Added a mandatory star next to the “inactivity threshold” setting.
• Corrected missing French translations in the application settings.

Assessments

• Added validation messages to all assessments in HIFIS to notify users of any fields missing a response.

Clients

• Users can now delete comments entered in the comment tab Note: Comments can only be deleted by the original author or by using the HIFIS admin account. This also applies to replies
• Fixed bug causing duplicate entries of some actions in the audit log
• Using the “create and add member” short cut in the family module is properly reflected in the client’s audit log
• Fixed issues that would reset the housing status of a client to "unknown" after editing a client’s vitals

Coordinated access

• New filter options in the Coordinated Access module: geographical region, gender
• Add new data fields to the unique identifier list export: tri-morbidity, percentage of housing history completed over last 30 days, file number, date client record was created, geographic region
• The Unique Identifier List now looks at the total days homeless, as opposed to the housing status, to determine if a client is chronically homeless

Database

• HIFIS application now verifies the database version when the application starts
• New parameter for application version added to the database script. This will let HIFIS know which updates to run during installation

Family

• Fixed the missing consent drop down values when using the “create and add family member” short cut.

Financial profile

• Added a drop down to the “pay frequency” field in the financial expense form.

Group activities

• Client names now appear under the demographics tab of the group activities page.

Housing history

• Reintroduced the housing loss prevention short cut.

Housing unit

• Fixed error when attempting to add a housing maintenance record
• Aligned the "filter options" button in the housing unit module

Look-up tables

• Removed all the blank look-up tables: storage outcome, building type, relation to parent, school enroll problem, client flag, food item, parent situation, funding category, session
• Added translation for “reason housing not secured”

• Updated the service provider type: violence against women. New value: violence against women – emergency shelter
• Added a new service provider type value: “violence against women – transition house”

• Users can now add custom values to the following look-up tables on the waiting list module: waiting request status, waiting request reason

PiT Count

• Reintroduced the optional brain injury question to the PiT count survey

• HIFIS now verifies that a survey number is not already in use before saving a PiT survey entered using “data entry survey”

Programs

• Removed icons for pages users were not granted the right to.

Service provider

• Fixed loophole that let users with access to the service provider module to access the HIFIS administrator’s profile
• “Address line 1” is now mandatory when editing a service provider record

System

• Resolved irregular time out issue when using HIFIS in French.

• Fixed the trigger for 2 factor authentication to send codes to users
• Added LegacyIDs for the new service provider types values introduced in release 59.1 of HIFIS. This change will solve some known issues with data imports/exports
• Aligned HIFIS look-up values with HIFIS 3 legacyID values
• HIFIS now uses a 24-hour clock system when the application is in French.

Various factors

• Applied proper translation to “Legal – Bail” value